In today's competitive global marketplace, the lifeblood of every business is its sales. The ability to respond quickly and accurately to Requests for Quotes can give you the added edge you need to win contracts and sales orders. Honeycomb®ERP Sales Quotes & Orders Management extends automation to the beginning of the sales cycle, before finalization of customer or prospect orders. This lets you process, manage and document customer RFQ's and develop consistently precise Quotes for materials and/or service contracts thus, enhances both the efficiency and timeliness of reported sales data and activities. It provides a fully integrated online environment for entering and processing sales orders. The system simplifies and accelerates business development with satisfied customers and increases accuracy and consistency to improve your internal operations as well.

Timely, Accurate Sales Quotes

Honeycomb®ERP Sales Quotes and Orders Management gives you the tools you need to build an RFQ and break it down into a complete set of customer requirements. By providing multiple views of the RFQ, structures a quote that satisfies the needs of users from all areas of your enterprise. You can access preexisting templates or develop new ones to prepare a winning quote easily. To optimize customer satisfaction and profitability, estimating worksheets and sales view builder lists allow for customer specific items to be modified. It supports progressive and iterative billing, which is based on pre-established triggers, but also mixed-event billing, which is based on unrelated events. Honeycomb®ERP Sales Quotes and Orders Management makes it easy to generate bids and develop a quote that ultimately wins the contract. Sales Quotes records, maintains, and tracks sales quote and competitor information as well as statistics on the probability of closure. For sales quotes to existing customers, information is automatically pulled from customer master files, which eliminates the need to enter information twice.

Forecasting Aid

By optionally assigning a probability code to sales quotes or line items, you can instruct the system to calculate the value of future expected orders based on quantities and prices in Sales Quotes. Expected sales value reports may be viewed or printed by customer, time frame, item, sales representative, or sales quote type.

Converting a Quote to a Contract

Once the bid is accepted, the module will convert the quote into an order and the prospect into a customer within Honeycomb®ERP thus closing sales quote automatically. You can view the required follow-on activities for your new customer so nothing "falls through the cracks" during this critical time period. The user interface and document structure are nearly identical to that of Honeycomb®ERP Sales Quote, minimizing the need for additional user training. All closed sales quotes are maintained in history files for future reporting purposes. For prospective customers, prospect data is entered directly minimizing the data entry and error rate.

Flexible Pricing and Discounting

Flexible pricing options enable your organization to incorporate all standard sales order pricing and discounting techniques. Sales Orders supports pricing based on list prices or multiple discounting structures. You can schedule price changes based on effective dates. You can simplify and automate even the most complex pricing schemes through customer and items classes and price groups.

Customer Service

Sales Orders provides visibility into all inventory locations with instant access to on-hand quantities, reserve inventory, previous commitments, scheduled receipts and other pertinent information. Sales Orders enables you to quote accurate delivery dates with confidence and check the customer's credit status before you complete the order.

Financial Visibility

Sales Orders gives you the information you need to stay on top of your finances. Each sales order has its own tally of on-order and open amounts for individual inquiries or full reports. The cost-of-sales is calculated as goods are shipped. All period statements, credits and returns that affect inventory are tracked for reporting. Open sales order amounts are extended and summarized to report total expected revenue by period.

Multinational Support

The solution enables you to enter orders in any currency to support global businesses. The module automatically converts orders into your "home" currency for financial reporting, taking into account rate effectivity and fluctuations in exchange rates. Sales Orders also supports value-added taxing (VAT).

Sales View

• Job identification
• Price to be paid
• Delivery date

Materials View

• Defines materials by line item
• Quantity to be shipped
• General to specific detail structure

Delivery View

• Quantity to be delivered
• Defines delivery schedule of material view lines
• Defines customer location to which delivery is to be made

Billing View

• Enables progress billing
• Enables mixed event billing
• Establishes billing milestones
• Establishes billing triggers

Pricing Methods

• Calculated amount based on rolled up list prices
• Calculated amount based on rolled up costs plus margin
• Manually maintained
• Amount derived from sales catalog

Customer Profile

• Bill-to, ship-to, and buying locations with addresses
• Credit limit and hold status
• Contact names by locations
• Sales representatives with split percentages
• Sales organization responsibility

Sales Quote Entry

• Quotes standard stock items, standard non-stock items, non-standard items, configured items, and additional charges
• Integrates all standard sales order pricing and discounting techniques
• Extensive text areas for additional comments
• Quotes for both existing customers and new prospects
• Tracks probability of closure for expected-value reporting

Convert Sales Quote to Sales Order

• All or selected part of sales quote can be converted to a sales order
• Optionally closes sales quote as a result of the conversion
• Creates customer information from prospect data

Sales Order Entry

• Multiple item types: stock, non-stock, non-standard
• Customer locations for buying, bill-to, and ship-to addresses
• FOB point, freight payment method, carrier
• Required, promised, and scheduled dates
• Ship-complete indicator
• Automatic online checking of credit limit and available balance
• Variable pricing and discounting options
• Sales representatives with split percentages
• Header comments and notepad
• Optional entry for purchase order and date
• Quote numbers
• Build-to specification ID
• Supports import and export documents
• Order currency and exchange rates
• Credit and debit memos
• Returned goods authorization and receiving
• Support for multiple warehouses

Order Line Information

• Optional customer item number cross-reference
• Multiple deliveries per line item
• Automatic item price and discount calculation
• View item availability
• Work order reference

Order Processing

• Option for instant material commitment with pick and packing document generation
• Credit hold options
• Commit material by date range or item
• Record backorder quantities
• Generate sales orders, credit, and debit memos
• Print pick list, pack list, packing slip, and acknowledgments

Sales Order Shipping

• Confirm pick and pack quantity with time and date stamp
• Over- and under-shipment verification
• Pack list
• Shipping labels
• Bill of lading
• Forward billing information for invoicing
• One time ship-to address
• Ship-to consigned locations at customer

Standard Inquiries & Reports

• Sales quote status
• Sales quote history by different criterion
• Sales quote configured pricing
• Sales quote configuration review
• Sales quote status history
• Sales quote expected value
• Sales quote win/loss analysis competitors
• Sales quote status codes
• Sales quote type
• Sales quote analysis
• In RFQ status
• Cash flow analysis by quote
• Individual order with search
• Sales order status
• Review scheduled orders
• Debit and credit memos
• Backorders and backlog
• Orders on hold
• Cancellations
• Credit review